Contract Administration Data
Also known as: Accounting and appropriation data, invoicing and payment instructions
Your role here: Where you learn how to invoice and who administers the contract
At a Glance
- Part
- Part I — The Schedule
- What it contains
- Invoicing/payment instructions, accounting data, admin points of contact
- Key detail
- How and where to submit invoices (often via a system like WAWF/iRAPT)
- You…
- Read it — getting invoicing wrong delays your payment
- Governing authority
- FAR 15.204-2(g)
What It Is
Section G is the contract's administrative wiring. Under FAR 15.204-2(g) it holds the information needed to administer the contract after award: accounting and appropriation data (the funding lines), invoicing and payment instructions, the identity and role of the Contracting Officer's Representative, the administrative and payment offices, and any special instructions for how to submit and route invoices — frequently through an electronic system such as the Wide Area Workflow / Invoicing, Receipt, Acceptance, and Property (WAWF/iRAPT) module in the case of DoD. It is not exciting reading, but it is the section that determines whether you actually get paid on time. An invoice submitted to the wrong office, in the wrong format, or missing a required reference can bounce and reset your Prompt Payment clock, so an SDVOSB's finance function needs to read Section G as carefully as the proposal team reads Section C.
What’s In It
- Accounting and appropriation data — the government funding lines for the contract.
- Invoicing and payment instructions, including the required format and submission system.
- The payment office and the administrative contracting office.
- The Contracting Officer's Representative's identity and administrative role.
- Any special contract administration procedures or reporting mechanics.
What Goes Here
| Component | What It Means |
|---|---|
| Invoice submission mechanics | Section G tells you exactly how and where to invoice — often through an electronic system like WAWF/iRAPT. Following it precisely is the difference between getting paid in 30 days and chasing a rejected invoice. |
| Accounting and appropriation data | The funding lines identify the money behind the contract. On multi-CLIN or multi-year contracts, invoicing against the correct line matters. |
| The administrative players | Section G names the payment office, the administrative contracting officer, and the COR — the people your back office will actually deal with after award. |
What It Means for an SDVOSB
Section G is a cash-flow section, and cash flow is where under-capitalized small businesses fail. For an SDVOSB, the practical task is simple but essential: before you even start work, make sure whoever handles your invoicing reads Section G, registers in the required payment system, and submits invoices in exactly the specified format to exactly the specified office with every required reference. A single misrouted or malformed invoice can delay payment by weeks — a serious problem for a small firm meeting payroll and paying subcontractors. Section G also names the COR and payment office you will work with, so it is worth knowing those players early. Do not treat this section as boilerplate; treat it as the instruction manual for getting your money.
Watch Out For
- Submitting invoices in the wrong format or to the wrong office — a common cause of delayed payment.
- Not registering in the required invoicing system (e.g., WAWF/iRAPT) before performance begins.
- Omitting required references or accounting data that cause an invoice to be rejected.
- Ignoring Section G as boilerplate until the first payment is late.
Frequently Asked
What is Section G of a solicitation?
Section G, under FAR 15.204-2(g), is the contract administration data section — the administrative machinery for running the contract after award. It contains accounting and appropriation (funding) data, invoicing and payment instructions, the payment office and administrative contracting office, and the identity of the Contracting Officer's Representative. Its most practical content is how and where to submit invoices, often through an electronic system like WAWF/iRAPT. Getting Section G's invoicing instructions wrong is a common cause of delayed payment.
Primary Sources
- FAR 15.204-2 — Part I — The Schedule (Section G)
- FAR 52.232-33 — Payment by Electronic Funds Transfer—System for Award Management
Plain-English reference, not legal advice. The Uniform Contract Format is tailored by agencies, and the FAR sections that define it are amended from time to time — always read the actual solicitation and confirm each section against the official source before relying on it, and consult qualified counsel for your specific situation.
Change log (1)
- LaunchedPublished the federal solicitation sections reference covering the thirteen sections of the Uniform Contract Format under FAR 15.204 — Section A (the SF 33 / SF 1449 cover form), B (prices and CLINs), C (the statement of work / PWS / SOO), D (packaging and marking), E (inspection and acceptance), F (deliveries and period of performance), G (contract administration data and invoicing), H (special contract requirements), I (the FAR clauses, including the SDVOSB set-aside and limitations on subcontracting), J (the list of attachments and wage determinations), K (representations and certifications, where SDVOSB status is certified), L (instructions to offerors), and M (evaluation factors for award) — each with an at-a-glance quick-facts card, a what's-in-it list, a what-goes-here table, an SDVOSB-specific angle, watch-outs, FAQPage, Article, Dataset, and BreadcrumbList structured data, primary-source FAR citations, and cross-links into the glossary, how-to guides, forms, clauses, solicitation types, source-selection methods, FAQ, and the set-aside eligibility, win-probability, price-to-win, and limitations-on-subcontracting calculators.